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University Technology Services


McMaster web and video conferencing guide

This is a brief comparison table of key features available across McMaster-provided web and video conferencing tools. These tools are all available to McMaster staff, faculty, and students at no cost.

video conference











Max capacity

300 1000* Teams: Teams can also support a view-only meeting for up to 20,000 participants. Faculty can apply to access these features here.

Technical support

UTS IT support UTS IT support  


For public-facing or open meetings *Recommended for confidential sessions

Participant management functionality adds a layer of security. MS Teams allows closed groups within the McMaster 365 environment with associated McMaster credentials. 

Zoom: Recommended for open or public-facing sessions. Accessing Zoom through the McMaster campus-wide license adds a layer of security, compared to an individual account. Please see the Zoom support page for other ways to make your meetings as secure as possible within this platform.

Accessibility & captioning

Live, searchable, editable captions available. Live, searchable, editable captions available

Accessible documents webinar for Teaching in Microsoft Teams.

Zoom: Remote teaching and captioning information. 

Accessibility considerations outside of captioning available on the Accessibility Hub.

File sharing

No Yes  

Teams: Share files in a chat during the meeting.


No Yes  

Teams: See examples of how McMaster community members are integrating 365 applications.

Screen sharing

Yes Yes


Yes Yes

: Save to cloud or local computer. Host can share and download. If a co-host is in a breakout room, they can record the breakout room discussion.

Teams: The recording is saved to Microsoft Stream and the link is posted in the meeting chat or channel automatically.

Meeting notes

No Yes Teams: OneNote integration.


Yes Yes

Zoom, Teams:
Participants can provide non-verbal feedback, such as ‘raise hand’, ‘yes’, ‘no’, ‘like’, ‘dislike’

Teams: Collaboration tools can be integrated for note-taking.


Yes Yes  

Zoom: Host can save the chat transcript manually / set to auto save. Participants can send messages to each other privately or to the group.

Teams: Chat transcript automatically saved within the application. Threads of conversation can also be created and continue post-meeting.

Waiting room

Yes Yes

: Host can enable a waiting room to admit participants. This requires monitoring during the meeting.

Teams: Participants are automatically approved to join a call if they are part of a Team.

Host controls

Yes Yes Teams & Zoom: Host can mute all audio from participants, stop their video, or remove them from the meeting.


Yes Yes

Host can enable polling for a Zoom session by following these steps.

Teams: Polling is now available for your use. McMaster community members can leverage Microsoft Forms within a Teams group channel (i.e. course Teams), but not 1:1 chats. See this article for how to leverage Forms to poll a group within Teams.

Breakout rooms

Yes Yes

Hosts can create breakout rooms

Teams: Hosts can create breakout rooms


Yes Yes

Hosts can view attendance reports by logging in to their account.

Teams: Participant attendance can be downloaded by the organizer of the Team.