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Zoom

General Information

Did you know running the latest versions of the apps you use (like Email, Teams and Zoom) help keep your cyber security strong? Click here to make sure you are running the latest version!

Graduated students, employees, affiliates and retirees moving on from McMaster University are advised to download Zoom cloud recordings from their McMaster Zoom account that they wish to keep before leaving. See How do I download Zoom Cloud recordings.  

Access to Zoom services will be removed immediately upon your departure from McMaster University.

Who can use it?

Staff, Students and Faculty

How much does it cost?

This service is free.

How to get it

Sign in with your MacID@mcmaster.ca and your MacID password to activate your zoom license account.

*NOTE: Failing to sign in via the McMaster portal or without your MacID will prevent the use of features such as breakout rooms.

Sign into Zoom

Service availability

24/7

Is Zoom the right application for you?

While licenses are available for the campus community, UTS strongly recommends that students, staff and faculty members use Microsoft Teams for any sessions or interactions containing sensitive information.

When selecting a web and video conferencing platform, please view our ‘Features & Use Cases’ comparison table, which shows the strengths, accessibility and security levels of each McMaster-provided tool.

View Table

General Information

For all general information regarding Zoom please refer to the Zoom Quick Start Guide for New Users

Logging in through the Desktop Zoom App

  1. Go to https://zoom.us/download
  2. Locate the Zoom client for Meeting and select download. The site will automatically detect your operating system and download the proper version.
  3. Install the software and launch it.
  4. At the log in screen, Select “Sign in with SSO”
  5. Enter the comapny or domain as “McMaster”, then Continue
  6. Enter your MacID followed by @mcmaster.ca. Press Next
  7. Enter your MacID password. Press Next
  8. The Zoom desktop application will then be logged in and you may commence using the application.

 

Logging in through the Mobile Zoom App

  1. Go to https://zoom.us/download
  2. Locate the Zoom Mobile Apps and select download for the type of device.
  3. Install the software and launch it.
  4. At the log in screen, Select “Sign in with SSO”
  5. Enter the comapny or domain as “McMaster”, then Continue
  6. Enter your MacID followed by @mcmaster.ca. Press Next
  7. Enter your MacID password. Press Next
  8. The Zoom desktop application will then be logged in and you may commence using the application.

News & Updates

Securing your Meeting

Zoom bombings have increased due to meetings links posted publicly on social media and without security features enabled. While we have become accustomed to online meetings over the past few years, it’s important to ensure that your online meetings are protected and secure from unwanted and nefarious guests.

McMaster is implementing a change to improve the security of all scheduled Zoom meetings. Beginning May 2nd, all newly scheduled Zoom meetings will need to be secured with at least one security option. Meeting options include: Waiting room, passcode, authenticated users only, and Registration (for events).

What do I need to do? All new meetings will have the waiting room enabled as the default security option. Individuals can change their meeting defaults or per each meeting as required. Previously scheduled meetings will not be affected.

Why the change? This feature will add an extra layer of security to prevent ‘Zoom bombing’ and nefarious interference with McMaster Zoom meetings.

Securing your Meeting

Never post your meeting URL or password in a public forum

To prevent unwelcome visitors from joining your meeting, it is important to protect your meeting URL and ensure that only legitimate participants have access to it. If you would like to invite the public to join your meeting, it is better to have them register to join (see below).

Don’t use your Personal Meeting ID for scheduled meetings

Your Personal Meeting ID is very useful for instant meetings and when people want to contact you one-on-one but should not be used for scheduled meetings. Generate a random Meeting ID for scheduled meetings.

Learn more about using your Personal Meeting ID: https://support.zoom.us/hc/en-us/articles/201362843-Personal-meeting-ID-PMI-and-personal-link

Require participants to authenticate

For any meeting that includes only participants that have McMaster credentials, require that they authenticate at https://mcmaster.zoom.us before joining.

Learn more about Authentication for Meetings: Require Participants to Log In

Require a password to join

For small to medium sized meetings that will include people that may not have McMaster credentials, require a password to participate.

Learn more about Meeting Passwords: Require a Password to Join Meetings

Require participants to register

For larger meetings that will include participants that do not have McMaster credentials, require that people register before the meeting and check in.

Learn more about Registration for Meetings: https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings

Use the Waiting Room

The waiting room will help you to manage who is able to join your class, seminar or meeting, and when they are able to join.

Learn more about Waiting Rooms: Use the Waiting Room

Make someone your co-host

It can be difficult to manage meeting participants during a large meeting when you are also trying to facilitate discussion and collaboration. Enlist someone you trust to be your co-host and have them monitor the Waiting Room and manage the meeting participants.

Learn more about assigning a co-host: Setting a Co-Host

Lock the meeting

When you are sure that all attendees are present, or you have reached an expected cut-off time for participants to join, lock the meeting to prevent unwelcome visitors from joining.

Learn more about locking the meeting: Lock the Meeting

Mute all participants

When you are presenting you can mute all participants with the touch a of a button to prevent unwanted interruptions.

Learn more about muting all participants: Mute Participants

Control screen sharing

Prevent others from sharing the contents of their screens by requiring that they ask permission before doing so.

Learn more about controlling screen sharing: https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting

Disable private chat

Disabling private chat is a great way to prevent participants from receiving unwanted messages during a meeting.

Learn more about controlling and disabling in-meeting chat: Disable Private Chat

Disable annotation

Annotation can be a very useful tool to enhance collaboration during meeting, but also presents an opportunity for mischief. Disable annotation to prevent abuse.

Learn more about annotation: https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard

Remove participants

As host or co-host, you can remove any participant at any time.

Learn how to remove unwelcome participants: Remove Participants

Recording classes, seminars and meetings can be beneficial both from an accessibility perspective, to provide a resource to those that were unable to attend the meeting, and to retain a record of the meeting. This record can be very beneficial in the event that the meeting is disrupted by unwelcome participants.

Storing recordings

Meeting recordings can be stored locally or in the cloud. Recordings stored in the cloud are managed by Zoom data centres in Canada. Only licensed hosts can save recordings to the cloud.

Hosts can also save meeting recordings on their local computer.

Learn more about recording to the cloud: https://support.zoom.us/hc/en-us/articles/203741855-Cloud-recording

Learn more about recording locally: https://support.zoom.us/hc/en-us/articles/201362473-Local-recording

Participant recording

Participants can record meetings and store them on their local computer. Hosts are encouraged to control this capability by requiring that participants ask permission before they record.

Learn more about controlling recording during a meeting: https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting

Tips:

Tip 1: Hosting an event? Consider setting up Meeting Registration to have participants signup and receive an email with the Meeting link and passcode instead of sharing it to Twitter or in other public spaces, which can be searched easily by bots and villains.

Tip 2: Have at least one security option enabled, such as the Waiting Room, Passcode, and Enabling Authenticated Users Only.

Tip 3: Familiarize yourself with the In-Meeting Security options. For example, if you have an unauthorized guest in your meeting, you can use the “Suspend Participant Activities” option which will turn off all participant video, audio, screenshares, etc. From here, you can switch to the Participants tab and remove unwanted guests.

Tip 4: Check and adjust meeting settings before the meeting. You can adjust the meeting settings before a meeting starts to prevent participants from sharing their screen or from turning on their camera or microphone.

Resources:

1: Familiarize yourself with Zoom Basics & Breakout Rooms Oct 2021.pdf

2: Visit Zoom’s help center on In-Meeting security options

3: Schedule Meetings with registration

4: Check and manage Meeting Settings

Training

Zoom is a video conferencing platform that can host up to 300 guests for McMaster licensed accounts

Information Box Group

Book Customized Zoom Training Sessions or Consultations

Book Snack Meetings/Consultations/Customized Training Sessions with McMaster Business Systems Specialist Christa Morrison.

Book Customized Zoom Training Sessions or Consultations: Book a Consultation
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Watch Training Sessions

Our Zoom channel on Stream has the recordings. Users will have to sign in with their McMaster emails to view.
Watch Training Sessions: Watch Now

Zoom FAQ’s

Expandable List

If you have had a previous Basic or Licensed Zoom account with your McMaster email address, you can merge the two accounts into one account under the McMaster instance.
To merge the accounts, the first time you log into https://mcmaster.zoom.us, you will be presented with an option to merge the two accounts. Select “Yes, I want to merge the accounts” and all data from your previous account will be merged into your McMaster account and you will have one account.

It is possible to appoint a delegate to book meeting on your behalf. However, the delegate must have a licensed account. Basic accounts are not eligible to act as delegates. To appoint a delegate

  1. Log into https://mcmaster.zoom.us,
  2. On the left panel select Settings
  3. Under the heading of Meeting at the top, select Other.
  4. Under the heading Scheduler Privilege, select the + symbol beside “assign scheduling privilege”.
  5. Enter the McMaster macid@mcamster.ca for the people to be assigned as delegates, then click on assign.

You can also view for whom you have been given delegate access.

  1. Sign into McMaster.zoom.us to access your cloud recordings.
  2. Click on Recordings in the left sidebar.
  3. Click on Cloud Recordings.
  4. Select the recorded Zoom events you wish to download.
  5. Click on the ellipsis and select Download.
  6. Click on Download to confirm.

You do not have access to Zoom It is recommended that you download Zoom cloud recordings that you wish to keep in advance before the end of your program or work agreement with the university.

Please refer to the Zoom Blog page for information on preventing uninvited users from interrupting your Zoom conference. Otherwise known as Zoom bombing.

Students may be a participant in any Zoom meeting to which they are invited without any time restrictions and without the need for a license. Students who need to organize and host meetings with classmates or instructors are encouraged to use Microsoft Teams as the tool of choice.

It is strongly encouraged that prior to your first Zoom meeting, you review the Zoom Video Conferencing Best Practices for Privacy and Security.

Breakout rooms are available for use. However, you need to turn on this feature in your profile settings.
Please refer the Zoom Website.

For accessibility questions visit https://accessibility.mcmaster.ca/covid-19-response/

Role Based accounts are not eligible for a Zoom license account or basic user account in the McMaster instance.