General Information
Did you know running the latest versions of the apps you use (like Email, Teams and Zoom) help keep your cyber security strong? Click here to make sure you are running the latest version!
Who can use it?
Staff, Students and Faculty
How much does it cost?
This service is free.
How to get it
Sign in with your MacID@mcmaster.ca and your MacID password to activate your zoom license account.
*NOTE: Failing to sign in via the McMaster portal or without your MacID will prevent the use of features such as breakout rooms.
Service availability
24/7
Is Zoom the right application for you?
While licenses are available for the campus community, UTS strongly recommends that students, staff and faculty members use Microsoft Teams for any sessions or interactions containing sensitive information.
When selecting a web and video conferencing platform, please view our ‘Features & Use Cases’ comparison table, which shows the strengths, accessibility and security levels of each McMaster-provided tool.
General Information
For all general information regarding Zoom please refer to the Zoom Quick Start Guide for New Users
Logging in through the Desktop Zoom App
- Go to https://zoom.us/download
- Locate the Zoom client for Meeting and select download. The site will automatically detect your operating system and download the proper version.
- Install the software and launch it.
- At the log in screen, Select “Sign in with SSO”
- Enter the comapny or domain as “McMaster”, then Continue
- Enter your MacID followed by @mcmaster.ca. Press Next
- Enter your MacID password. Press Next
- The Zoom desktop application will then be logged in and you may commence using the application.
Logging in through the Mobile Zoom App
- Go to https://zoom.us/download
- Locate the Zoom Mobile Apps and select download for the type of device.
- Install the software and launch it.
- At the log in screen, Select “Sign in with SSO”
- Enter the comapny or domain as “McMaster”, then Continue
- Enter your MacID followed by @mcmaster.ca. Press Next
- Enter your MacID password. Press Next
- The Zoom desktop application will then be logged in and you may commence using the application.
News & Updates
Information Box Group
Securing your Meeting
Zoom bombings have increased due to meetings links posted publicly on social media and without security features enabled. While we have become accustomed to online meetings over the past few years, it’s important to ensure that your online meetings are protected and secure from unwanted and nefarious guests.
McMaster is implementing a change to improve the security of all scheduled Zoom meetings. Beginning May 2nd, all newly scheduled Zoom meetings will need to be secured with at least one security option. Meeting options include: Waiting room, passcode, authenticated users only, and Registration (for events).
What do I need to do? All new meetings will have the waiting room enabled as the default security option. Individuals can change their meeting defaults or per each meeting as required. Previously scheduled meetings will not be affected.
Why the change? This feature will add an extra layer of security to prevent ‘Zoom bombing’ and nefarious interference with McMaster Zoom meetings.
Securing your Meeting
Never post your meeting URL or password in a public forum
To prevent unwelcome visitors from joining your meeting, it is important to protect your meeting URL and ensure that only legitimate participants have access to it. If you would like to invite the public to join your meeting, it is better to have them register to join (see below).
Don’t use your Personal Meeting ID for scheduled meetings
Your Personal Meeting ID is very useful for instant meetings and when people want to contact you one-on-one but should not be used for scheduled meetings. Generate a random Meeting ID for scheduled meetings.
Learn more about using your Personal Meeting ID: https://support.zoom.us/hc/en-us/articles/201362843-Personal-meeting-ID-PMI-and-personal-link
Require participants to authenticate
For any meeting that includes only participants that have McMaster credentials, require that they authenticate at https://mcmaster.zoom.us before joining.
Learn more about Authentication for Meetings: Require Participants to Log In
Require a password to join
For small to medium sized meetings that will include people that may not have McMaster credentials, require a password to participate.
Learn more about Meeting Passwords: Require a Password to Join Meetings
Require participants to register
For larger meetings that will include participants that do not have McMaster credentials, require that people register before the meeting and check in.
Learn more about Registration for Meetings: https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings
Use the Waiting Room
The waiting room will help you to manage who is able to join your class, seminar or meeting, and when they are able to join.
Learn more about Waiting Rooms: Use the Waiting Room
Make someone your co-host
It can be difficult to manage meeting participants during a large meeting when you are also trying to facilitate discussion and collaboration. Enlist someone you trust to be your co-host and have them monitor the Waiting Room and manage the meeting participants.
Learn more about assigning a co-host: Setting a Co-Host
Lock the meeting
When you are sure that all attendees are present, or you have reached an expected cut-off time for participants to join, lock the meeting to prevent unwelcome visitors from joining.
Learn more about locking the meeting: Lock the Meeting
Mute all participants
When you are presenting you can mute all participants with the touch a of a button to prevent unwanted interruptions.
Learn more about muting all participants: Mute Participants
Control screen sharing
Prevent others from sharing the contents of their screens by requiring that they ask permission before doing so.
Learn more about controlling screen sharing: https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting
Disable private chat
Disabling private chat is a great way to prevent participants from receiving unwanted messages during a meeting.
Learn more about controlling and disabling in-meeting chat: Disable Private Chat
Disable annotation
Annotation can be a very useful tool to enhance collaboration during meeting, but also presents an opportunity for mischief. Disable annotation to prevent abuse.
Learn more about annotation: https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard
Remove participants
As host or co-host, you can remove any participant at any time.
Learn how to remove unwelcome participants: Remove Participants
Recording classes, seminars and meetings can be beneficial both from an accessibility perspective, to provide a resource to those that were unable to attend the meeting, and to retain a record of the meeting. This record can be very beneficial in the event that the meeting is disrupted by unwelcome participants.
Storing recordings
Meeting recordings can be stored locally or in the cloud. Recordings stored in the cloud are managed by Zoom data centres in Canada. Only licensed hosts can save recordings to the cloud.
Hosts can also save meeting recordings on their local computer.
Learn more about recording to the cloud: https://support.zoom.us/hc/en-us/articles/203741855-Cloud-recording
Learn more about recording locally: https://support.zoom.us/hc/en-us/articles/201362473-Local-recording
Participant recording
Participants can record meetings and store them on their local computer. Hosts are encouraged to control this capability by requiring that participants ask permission before they record.
Learn more about controlling recording during a meeting: https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting
Tips:
Tip 1: Hosting an event? Consider setting up Meeting Registration to have participants signup and receive an email with the Meeting link and passcode instead of sharing it to Twitter or in other public spaces, which can be searched easily by bots and villains.
Tip 2: Have at least one security option enabled, such as the Waiting Room, Passcode, and Enabling Authenticated Users Only.
Tip 3: Familiarize yourself with the In-Meeting Security options. For example, if you have an unauthorized guest in your meeting, you can use the “Suspend Participant Activities” option which will turn off all participant video, audio, screenshares, etc. From here, you can switch to the Participants tab and remove unwanted guests.
Tip 4: Check and adjust meeting settings before the meeting. You can adjust the meeting settings before a meeting starts to prevent participants from sharing their screen or from turning on their camera or microphone.
Resources:
1: Familiarize yourself with Zoom Basics & Breakout Rooms Oct 2021.pdf
2: Visit Zoom’s help center on In-Meeting security options
3: Schedule Meetings with registration
4: Check and manage Meeting Settings
Training
Zoom is a video conferencing platform that can host up to 300 guests for McMaster licensed accounts
Information Box Group
Book Customized Zoom Training Sessions or Consultations
Book Snack Meetings/Consultations/Customized Training Sessions with McMaster Business Systems Specialist Christa Morrison.
Watch Training Sessions
Zoom FAQ’s
Expandable List
It is possible to appoint a delegate to book meeting on your behalf. However, the delegate must have a licensed account. Basic accounts are not eligible to act as delegates. To appoint a delegate
- Log into https://mcmaster.zoom.us,
- On the left panel select Settings
- Under the heading of Meeting at the top, select Other.
- Under the heading Scheduler Privilege, select the + symbol beside “assign scheduling privilege”.
- Enter the McMaster macid@mcamster.ca for the people to be assigned as delegates, then click on assign.
You can also view for whom you have been given delegate access.
- Sign into McMaster.zoom.us to access your cloud recordings.
- Click on Recordings in the left sidebar.
- Click on Cloud Recordings.
- Select the recorded Zoom events you wish to download.
- Click on the ellipsis and select Download.
- Click on Download to confirm.
Please refer to the Zoom Blog page for information on preventing uninvited users from interrupting your Zoom conference. Otherwise known as Zoom bombing.
Role Based accounts are not eligible for a Zoom license account or basic user account in the McMaster instance.
It is strongly encouraged that prior to your first Zoom meeting, you review the Zoom Video Conferencing Best Practices for Privacy and Security.
For accessibility questions visit https://accessibility.mcmaster.ca/covid-19-response/
Students may be a participant in any Zoom meeting to which they are invited without any time restrictions and without the need for a license. Students who need to organize and host meetings with classmates or instructors are encouraged to use Microsoft Teams as the tool of choice.