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UTS

McMaster University’s Microsoft 365 Licensing Model

At McMaster University, our partnership with Microsoft empowers students, staff, faculty, and community members with licenses to access to a comprehensive suite of applications and services. These licenses ensure you have everything you need to succeed, all in a secure environment.

What is a Microsoft License?

A Microsoft license provides access to a suite of tools and services that enhance productivity and collaboration. At McMaster, community members receive either an A1 or A5 license based on their role.

These are the Microsoft 365 applications available to community members based on A1 & A5 license type.

  • Clipchamp: Create and edit professional-quality videos with an easy-to-use online video editor.
  • Copilot: Get AI-powered assistance to boost your productivity.
  • Excel: Analyze and visualize data efficiently with powerful spreadsheets.
  • Forms: Collect and analyze data with easy-to-create surveys and quizzes.
  • Loop: Collaborate in real time with flexible components that sync across Microsoft 365 apps.
  • OneDrive: Store and share files securely in the cloud.
  • OneNote: Organize notes, ideas, and tasks in a digital notebook.
  • Outlook: Manage emails, calendars, and tasks seamlessly in one place.
  • Planner: Organize teamwork visually with task boards, due dates, and progress tracking.
  • Power BI: Transform data into interactive visualizations and insightful reports.
  • PowerPoint: Essential for creating impactful presentations and dynamic slideshows.
  • Stream: Share and manage video content securely for seamless communication and learning.
  • Sway: Create and share interactive reports, presentations, and stories.
  • Teams: Collaborate and communicate with your team in real-time.
  • Word: Create and edit documents with ease.

Information Box Group

Did you know Microsoft Storage Limits will change Fall 2025? View the Upcoming Storage Limits

Microsoft storage limits for community members will change in fall 2025 (at the earliest).

Visit the page to learn about the upcoming storage limits.

The following table outlines license types for McMaster community audience groups.

Note: Microsoft storage limits will change Fall 2025 (at the earliest) and storage allocation for Outlook and OneDrive will reconfigure. View the new limits.

Audience

License Type Outlook Storage OneDrive Storage
Students
(Graduate &

Undergraduate)
A5
100GB Outlook Primary Storage w/100GB Archive. 1TB OneDrive.
Faculty
A5
100GB Outlook Primary Storage w/100GB Archive. 1TB OneDrive.
Administrative Staff
& Employees
A5
100GB Outlook Primary Storage w/100GB Archive. 1TB OneDrive.
Employees with light usage, including custodians, food assistants, casual or unpaid employees
A1
50GB Outlook Primary Storage w/50GB Archive. 100GB OneDrive.
Person of Interest (POI)
A1
50GB Outlook Mailbox w/50GB Outlook Archive. 100GB OneDrive.
Retirees, Alumni
Mailbox & calendar access only.
50GB Outlook Mailbox. N/A.


 

A1 & A5 License Details.

*NOTE: These new licenses will take effect summer 2025.

Feature

A1 A5
OneDrive Storage 100GB. Varies. See ‘Upcoming Microsoft Storage Limits’ page.
Access the ‘Upcoming Storage Limits’ page.
Desktop Apps. Not available. Available.
Mobile Apps. Available. Available.
Web-based Microsoft 365 Apps.  Available. Available.
Microsoft Bookings Not included. Included.
Power BI Pro Can be requested (fee). See information below. Included.
Teams Dial-In Audio Conferencing
[coming soon]
Not included. Included.
Best For Light or infrequent Microsoft 365 use. Full-featured Microsoft 365 experience.

Information Box Group

How to access your Microsoft 365 apps. & services Get started with 365 and learn more about Microsoft apps.

McMaster University provides free access to Microsoft 365 for all students, staff, and faculty members.

Simply log in with your MacID@mcmaster.ca email and password to use Word, Excel, PowerPoint, Outlook, Teams, and more!

Microsoft Power BI Pro If your account does not include Power BI Pro, click here to request a license.

Nearly all Mcmaster staff, faculty and employees now have complimentary access to Microsoft Power BI Pro. Access Power BI Pro in your Microsoft app tray or click the link: Access Power BI Pro.

Not sure if you have Pro?

In Power BI, click the ‘Account Manager’ button in the top-right corner of the page. Under ‘License Type’, you’ll see ‘Pro.’

Note: Graduate/Undergraduate students are not eligible for a Power Bi Pro license.

Frequently Asked Questions regarding the Microsoft licensing model at McMaster University

Yes! If you have a standard (A1) license and need the full (A5) license, you can request an upgrade. These requests will be considered on a case-by-case basis and require approval.

To request an A5 license:

1) Click the link below to access the request form.
2) When the form opens, select the following option:
“I have a standard, web-based license (A1) and would like to request a license upgrade (requires manager approval).”

Microsoft License Upgrade Request Form

Although A1 users cannot access Microsoft Bookings, A1 users can still be ‘added’ to a Group Booking page.

If your team/department/faculty/group uses Microsoft Bookings, you can still be added as a “bookable” person and assigned meetings, etc.

For any further questions or assistance, please reach out to the UTS service desk.